The American Bar Association, Rule of Initiative (ABA ROLI) Uganda Program is seeking to recruit a dynamic, self-motivated, highly organized Finance and Administrative Assistant to support a range of finance and logistics matters in the Uganda Office.
Specifically the FAA will support the Field Finance Manager on an array of duties related to the financial and administrative management of the Uganda office operations.
Requirements
• Must have a strong knowledge of Finance laws, procedures, management and experience with policies and practices related to the procurement of goods and services.
• At least three-five-years of proven administrative or assistant experience. Prior experience with NGOs and/or INGOs will be regarded as an advantage.
• Demonstrated knowledge of accounting ,budgeting
• Demonstrated experience supporting financial functions of an organization including event logistics.
• Bachelor’s Degree or Advanced Diploma in Finance or related field. Qualifications in ACCA and CPA is an added advantage
• Good administrative skills and experience organizing large amounts of paper and data.
• Advanced proficiency working with Microsoft Office Word and Excel, Chrome River and online platforms generally.
• Must be a resourceful and creative individual who can design flexible options to respond to organizational needs.
• Demonstrated ability to work independently and as part of a team with effective interpersonal skills/relationships.
• Able to multi-task and comfortable working in fast-paced, small office environment
• Highly organized, proactive, hardworking, focused, and attention to detail.
• Fluency in written and oral English.
Job application procedure
Please submit the following by email to
[email protected]by May 03rd 2024. Email subject line: “Project Finance and Administrative Assistant Search- Uganda”
• Motivation letter
• Curriculum vitae
• Three professional references
• Implement administrative systems, including, finance, budgeting, property, customs/shipping, procurement and travel,
• Organize expense receipts, assign budget codes, input key data into / Chrome River
• Support with budgeting and accounting of expenses
• Assist the FFM to review and vet local partner financial reports
• Collaborate with the FFM to Compile monthly expense reports and respond to inquiries.
• Assist the FFM to prepare the monthly cash forecast in collaboration with the Program Team.
• Ensures compliance with organization’s procurement policies and proper allocation of costs for procurement.
• Assist the Field Finance Manager with the office banking including inter-bank transfers and other banking documents.
• Maintains administrative records through both electronic and hard copy means. Fully ensures the confidentiality of records.
• In collaboration with the Program Assistant, obtains pro forma quotes from vendors on the local market for goods and services; participates in bid evaluation and vendor selection.
• Maintains inventory for office.
• Establishes and maintains good relations with government offices, banks and vendors.
• Logistical support to program:
• Support planning and implementation of project activities including workshops, trainings, and meetings
• Make logistical arrangements to support project activities
• Attend program events to assist the Program Manager on logistical /disbursements matters.
• Create checklists and track travel and workshop logistics
• Interface with program partners on workshop, travel, and other logistics
• Other administrative duties as assigned
